Open Position
Executive Assistant
St. Louis, MO
Full-time Opportunity
Monday-Friday, 8am-5pm
About The Position
The Executive Assistant will have the unique opportunity to support both the Chief Executive Officer and Chief Growth Officer of SHARx and will be responsible for more than just calendar management and scheduling. The core responsibilities include preparing and organizing priorities, travel accommodations, and overseeing other delegated tasks as assigned. This will enable the Chief Executive Officer and Chief Growth Officer to concentrate on high-level strategy and business growth.
This role is critical to ensure the CEO and CGO can operate at peak effectiveness during a period of growth and transformation. The Executive Assistant acts as a force multiplier, enhancing leadership productivity, improving communication flow, and helping scale the organization with precision and professionalism.
Why Work at SHARx?
- A fast-paced, casual office environment where adaptability and innovation are essential.
- Hands-on training to set you up for success from day one.
- Opportunities for growth and advancement as we continue to expand.
- A supportive, team-oriented culture that values collaboration and celebrates wins together.
SHARx LLC is a fast-growing advocacy company dedicated to transforming access to high-cost medications for employer-based populations. As part of our dynamic and collaborative team, you’ll play a key role in driving innovation and improving lives through affordable healthcare solutions. If you’re ready to be part of something bigger and grow with a company that’s making waves in the industry, we’d love to hear from you!
Essential Duties and Responsibilities:
- Act as a strategic right hand to the executives, anticipating needs and proactively managing priorities.
- Optimize executive time through meticulous calendar management, aligning meetings with key business objectives.
- Serve as a liaison between the CEO and internal/external stakeholders, maintaining professionalism and confidentiality.
- Act as the CEO and CGO’s “eyes and ears” when unavailable.
- Coordinate executive-level meetings, board communications, and leadership offsites, ensuring agendas, materials, and follow-ups are delivered seamlessly.
- Manage travel logistics, expense reporting, and scheduling across multiple time zones.
- Track action items and ensure accountability across leadership initiatives.
- Partner on cross-functional projects, including HR initiatives, operational improvements, and organizational communications.
- Prepare reports, presentations, and briefing materials for internal and external meetings.
- Support execution of strategic initiatives by monitoring progress and removing obstacles.
- Handle sensitive information with discretion, including personnel matters, business strategy, and financial data.
- Build strong relationships with senior leaders, employees, and external partners.
Position Requirements:
- Strong organizational and communication skills.
- Ability to problem-solve, think ahead, and exercise excellent judgment.
- Exceptional attention to detail and accuracy in managing tasks, communications, and operations.
- Curiosity, adaptability, and the ability to thrive in a fast-paced environment.
- Proficiency with Microsoft Office, calendar management tools, and collaboration platforms.
- Awareness of team dynamics and the ability to manage relationships effectively.
Preferred Qualifications:
- 3 or more years of experience supporting senior executives, preferably in high-growth, healthcare, or tech environments.
Sponsorship: We are unable to offer visa sponsorship at this time. Applicants must be permanently authorized to work in the United States without the need for sponsorship now or in the future.
EEOC Statement: SHARx, LLC does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
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